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Dear Maria,

I’m looking forward to our meeting next week in Madrid.

Can you please confirm the time and venue.

Also, I would like to get your feedback on our initial proposal. Have you had a chance to review it with your team? Do you see any issues with it?

It would be great if we could finalize all the details before my arrival in Madrid so that we can then focus on implementation.

Please let me know if you any questions or concerns.